The University Archives, located in Herrick Memorial Library, is the repository for official and unofficial records that document Alfred University's history. The Archives serves as the collective memory of the University and, as such, it contains historical records of enduring value generated by faculty, academic departments, administrative offices, students, and campus organizations.
The Archives aims to support research and teaching using primary sources; to make the best effort to preserve material in the collection; and to promote awareness of, and appreciation for, Alfred University's rich heritage. The primary responsibilities of the Archives are to collect, organize, and preserve the collections; to provide access and support for reference and research; and to provide useful documentation of the policies, people, aims, achievements, and events of the University. All members of the University and community-at-large are encouraged to use the Archives.
Special Collections and University Archives are located on the second floor of Herrick Memorial Library.
Access to the Special Collections/Archives is normally between the hours of 8:30 am and 4:30 pm, Monday through Friday. It’s best to make an appointment to ensure the staff are available and have time to assist with your research.
- Coats, bags, and other belongings must be left with the staff.
- Pens, markers, highlighters, and Post-It Notes are not permitted when using materials. Pencils must be used for note-taking.
- No food or beverages are permitted near the collection material.
- Generally, all material must be used in-house. Material is checked out at the discretion of the University Archivist.
- Material should be handled with care. Many items are of special significance to the Alfred University community and cannot be replaced.
Our staff is eager to make your visit as productive as possible. The following services are available to researchers:
- Reference inquiries are accepted by telephone, email, or in person. Staff will research your inquiry to the fullest extent that time permits.
- Photocopies and scanned images are available on a selective basis. Items may be reproduced if their physical condition will not be jeopardized and if permitted by copyright law.
In-house sessions for faculty and students are welcomed. Please contact Laurie Lounsberry Meehan to arrange a class visit.
The collection is built primarily through gifts and inquiries from potential donors are welcomed. Gifts must sometimes be declined for the following reasons: duplication of currently owned materials, lack of space, lack of technical equipment or financial resources to properly care for or process material offered, or inappropriateness to the collection.
We wish to be considered sole owner of any material accepted. Thus, restrictions on the handling or use of donations which impose an intolerable technical, financial, or professional burden cannot be accepted. We will be happy to honor reasonable restrictions to protect sensitive information and fragile or rare material.
The donor will thereafter share access to this material with all researchers and will be expected to observe the regulations and policies Special Collections and University Archives.
We reserve the right to dispose of material in deteriorating condition, or under changed circumstances in compliance with accepted procedures and professional responsibility.
The University Archives offers a 1-credit internship for Alfred University students through the Division of Human Studies (History Department) for students interested in gaining experience with historical collections. Projects are developed around student interest and may include collection arrangement & description, digital collections, exhibitions, video projects, transcriptions, etc. The internships are registered with the Career Development Center's Internship Program. Please contact Laurie Lounsberry Meehan, the University Archivist, for more information.
If you're interested in local history, you may want to consult this list of additional online resources.