What is Interlibrary Loan?

Interlibrary loan is a service that supports the research needs of the Alfred University community by borrowing materials which we do not own from other libraries.

Who is eligible for interlibrary loan?

Alfred University current students/faculty/staff, emeritus faculty, visiting faculty/researchers/artists, and Trustees are eligible.

How do I contact interlibrary loan?

Submit requests through ILLiad, our online interlibrary loan system. Use your Alfred University username and password to log in. The first time you log in, you must complete the registration form.
Interlibrary Loan Department
front deskHerrick Memorial Library
1 Saxon Drive
Alfred, NY 14802-1205
Tel: 607-871-2227
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Hours: Monday - Friday, 8:00 am – 4:00 pm
Staff: Amanda Criss, Interlibrary Loan Coordinator

Is there a charge for interlibrary loan?

In almost all cases, the library covers the cost of interlibrary loan and there is no charge to you. In rare cases where the cost of the interlibrary loan transaction exceeds what the library is willing to pay (currently the maximum is set at $75), we will contact you before we order the item to find out if you are willing to pay the additional cost.

What types of materials are available?

We will attempt to borrow whatever material you need, with the exception of textbooks which are not available through interlibrary loan.

Items that are usually easier to borrow:
Books; articles from magazines, journals, or newspapers; government documents, microfilm and microfiche.

Items that can be more difficult to borrow:
Books published in the last year; theses and dissertations; reference books; rare books and manuscripts; entire volumes of journals; multi-volume sets; audio-visual material including movies and music; items held by a very small number of libraries; and unpublished papers.

Some requests take more time than others. If you have questions about whether the library can obtain the item that you need, please contact the Interlibrary Loan department at This email address is being protected from spambots. You need JavaScript enabled to view it..

How long does it take?

Article requests take on average of three days; book requests take an average of seven days.

How do I make a request?

Log on to ILLiad and submit a request for each item that you need. Please provide as much information as possible since this will speed your request. If you have a deadline, indicate the date by which you need the materials. Before you make a request, check to see if the item is available at Herrick Library, Scholes Library, or Hinkle Library (at Alfred State University). Items that are owned by one of the libraries but which are missing CAN be requested through Interlibrary Loan. If you need help determining if the item is available through an Alfred library, see a librarian or contact the Interlibrary Loan department. If you request a large number of articles at once and the overall demand in ILL is high, we reserve the right to process ten requests per patron per week. If this happens, you will be notified. You can prioritize your requests by submitting them in the order that you wish to receive them or by contacting our ILL staff at This email address is being protected from spambots. You need JavaScript enabled to view it..

How will I know when the materials have arrived?

You will receive an e-mail notice. If it is a book, you will be asked to pick it up at the library's front desk (you will need your ID to pick up the book). If it is an article, you will log in to ILLiad where you can view the article.

How long can I keep the materials?

The average loan time for a book is three weeks. Because of the limited lending period, books that are needed for an entire semester should not be requested through interlibrary loan. Articles are available in ILLiad for 30 days. If you want to keep a copy of the article, you should print it. Copyright law specifies that copies may not be "used for any purpose other than private study, scholarship, or research."   

How do I renew items?

  • Log on to ILLiad.
  • On the left-hand side, under View, choose Checked out Items.
  • Click on the Transaction Number for the item you want to renew.
  • If renewals are allowed, you will see a Renew button at the top of the page; click it to renew.

If you have questions, contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..

Why did I receive a notice that the item was recalled and that I would have to return it right away?

Occasionally, a lending library recalls an item because it is needed by one of its own patrons. If this happens, you will receive a notice by e-mail asking that you return the item right away.

What do I do if I received an overdue notice and I still need the item?

If you received an overdue notice, please return the item right away. In order to maintain good relationships with our lending libraries, we must return their items on time. If you do not return the item, you will be charged for the cost of replacing it. If you still need the item, we will attempt to borrow a copy from another library. We reserve the right to suspend interlibrary loan privileges to patrons who repeatedly ignore interlibrary loan policies and procedures, including consistently returning items late, damaging materials, or not returning items at all.

Is there a way to request high-quality copies of articles? For example, some scientific articles contain images that are best viewed in color or grayscale rather than in black-and-white.

If you let us know that you need high-quality copies, we will try to get them for you. Please indicate this in your interlibrary loan request. Please be aware that it may take longer than usual to obtain the article.